Sharing the SQL Server Jobs Database on a Domain Network

Instructions for Windows

Overview

The SQL Server database used by AdvanceWare software can be shared with other users’ computers on a network. In order to enable this, the following steps must be taken on the computer that will be hosting the database to be shared

1. Expose SQL Server to your network using the script provided with AdvanceWare SQL Server Administrator (page 2).

2. Create permissions in SQL Server to allow users to access the database using AdvanceWare SQL Server Administrator (page 5).  

Once these steps have been completed on the database hosting computer, the AdvanceWare software on each user’s computer can be redirected to connect to the shared database. See page 7.  

Exposing SQL Server to your network using the script provided with AdvanceWare SQL Server Administrator

1. Open AdvanceWare SQL Server Administrator and select Expose SQL Server Instance to Network from the File menu.

2. Click Yes on the Exposing Server to the network dialog to confirm you want to make changes in SQL Server Configuration Manager and Windows Firewall.

3. In the command prompt window, enter the name of the instance of SQL Server you want to open to the network and press Enter, or just press Enter to accept the default.

4. In the command prompt window, enter the number of the TCP port on which you want SQL Server to listen and press Enter, or just press Enter to accept the default.

5. Changes require a restart of SQL Server to take effect. Press Enter to restart the service, or enter N and press the Enter key to skip restarting the service.

6. The results should resemble the following screen.

 

7. Press any key (the space bar for instance) to exit the command prompt window.  

Create permissions in SQL Server to allow users to access the database using AdvanceWare SQL Server Administrator

1. Open AdvanceWare SQL Server Administrator.

2. Database user accounts must be created for each user who will be accessing the Jobs database. Alternately, users may be members of a group, and the group may be added as a database user account. IMPORTANT: Each database user to be added must already have a Windows user or group account. To create a new account for a user or group, in AdvanceWare SQL Server Administrator, on the Users tab, click on New User…

3. In the Database User dialog, enter a Windows user name and select Windows User (selected by default) as the User Type, or enter a Windows group name and select Windows Group as the User Type. Be sure to include the domain name for the Windows user or group name. Both Allow Read and Allow Write permissions are selected by default.

Note: When adding a local Windows group, the domain name is BUILTIN, and when added a local Windows user, the domain name is the name of the local computer.  

4. . Click OK on the Database User dialog.

Redirecting AdvanceWare software to connect to a shared database

1. Click on the Tools menu and click on Preferences.

2. On the Preferences screen, click on the Misc tab, click on the Database Server preference, and click on the ellipsis button.

3. On the Database Location window, click on the drop-down arrow to see a list of available SQL Server instances. Click on the instance that contains the database you want to use. Then click Connect.

The existence of the jobs database will be verified, and its version will be checked. Upon a successful verification process, you will be returned to the Preferences screen, and the Database Server preference will contain the new value. Click OK to save and close the Preferences screen.

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